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  1. Home
  2. Internationalization
  3. International Projects
  4. How to Prepare a Project
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How to Prepare a Project

Index

  1. Basic Information and Legal Representative – UCLM

  2. Internal Procedure and Internal Deadline

  3. Consortium Composition

  4. Project Intellectual Property (IP) Commitments

  5. Team Composition

  6. UCLM Contact Persons to Be Included in the Application

  7. General Recommendations

1. Basic Information and Legal Representative – UCLM

Name of the Organisation: University of Castilla-La Mancha
Abbreviation: UCLM

Country: Spain
Region: Castilla-La Mancha
City: Ciudad Real

Address: UCLM Rectorate, C. Altagracia, 50, 13001 Ciudad Real

International Website: International Projects (uclm.es)

PIC: 999840208
Organisation ID (OID): E10208621
Registration Number: 2782
VAT Number: ESQ1368009E

Erasmus Charter for Higher Education Code (ECHE): E CIUDA-R01

Legal Representative of UCLM for Erasmus+ Projects

(Vice-Rector for International Policy and Global Alliances)

First Name: Raúl
Last Name: Martín Martín
Email: vic.internacionalizacion@uclm.es

Telephone: +34 926 051 809

Position: Vice-Rector for International Policy and Global Alliances

Address:
Fábrica de Armas Campus, Technological Campus,
Av. de Carlos III,
Building 31 – Vice-Rectorate for Internationalisation,
45004 Toledo, Spain

Administrative Contact for Erasmus+ Projects

International Projects Unit

Email: proyectos.internacionales@uclm.es

2. Internal Procedure and Deadline

All Erasmus+ project applications must comply with the guidelines established by the Vice-Rectorate for International Policy and Global Alliances of UCLM, as well as with the provisions set out in the Erasmus+ Programme Guide.

Therefore, in order to ensure coordination and review of proposals and to facilitate adequate administrative support, applicants wishing to submit proposals for any Erasmus+ KA2, KA3 or Jean Monnet calls must contact the International Projects Unit of the Vice-Rectorate for Internationalisation of UCLM in advance of submitting the project application, via the following email address:
proyectos.internacionales@uclm.es

This initial email must include a draft proposal in the form of a summary, including the following information:

  • Erasmus+ KA2, KA3 or Jean Monnet Application Form, duly completed and signed (available at the provided link and in the “Resources” section of the website)

  • Objectives

  • Timeline and scheduling

  • Detailed budget

This documentation must be submitted at least 7 days before the official deadline of the call.
The calendar with submission deadlines for all projects is available in the “Calls” section.

3. Consortium Composition

If UCLM acts as the project coordinator, it must verify that all partner universities/organisations meet the eligibility requirements established in the call and confirm that all partners have a valid PIC (Partner Identification Code) in order to participate in the consortium.

4. Project Main Responsible (RP) Commitments

The Main Responsible (RP) of the project must be a faculty member with a permanent contractual relationship and in active service at UCLM.

The RP at UCLM assumes responsibility for:

  • Coordinating the UCLM project team

  • Communication with the coordinating or partner institution

  • Communication with funding bodies (EACEA, SEPIE, etc.) regarding project management

The RP is also responsible for:

  • Uploading the project proposal to the relevant platform (EACEA/SEPIE) within the established deadlines

  • Amending or correcting the application following instructions from EACEA/SEPIE, within the required timeframe

  • Informing the UCLM International Projects Unit in advance about project preparation, including the unit’s email address in proposals, and providing any documentation requested by the unit

5. Team Composition

The first necessary step in preparing an Erasmus+ project application is to define the UCLM team that will participate in the project.

All team members must have a contractual relationship with UCLM throughout the entire project implementation period.

During the project lifecycle, team members may be added or removed for justified reasons. Such changes must be communicated in due time and form to the UCLM International Projects Unit, as well as to the coordinating institution or the Agency (EACEA/SEPIE) if UCLM is the project coordinator.

Due to their contractual status, associate professors are not eligible to participate in Erasmus+ projects.

6. UCLM Contact Persons to Be Included in the Application

The project application must include at least the following UCLM contact persons:

7. General Recommendations

When preparing project activities, especially for the submission of periodic/interim/final reports, applicants should take into account holiday periods, deadlines of other calls, and periods of high workload.

Project proposals/applications should be submitted on the corresponding platform (EACEA / SEPIE) at least 48 hours before the official deadline.

Applicants are also encouraged to consult the Resources section of the website, where additional useful information for project submission is available.